Once the registered office of a Company is declared, any further changes to the registered office of the Company must be intimated to the ROC. Any change is registered office address within the same area of city or town or village must be notified within fifteen days by filing the appropriate forms.
In case of change of registered office of a company, outside the local limits of any city, town or village, then the change of registered office must be approved by a special resolution passed by the Company.
If the registered office of a company is to be changed from one jurisdiction of a ROC to another jurisdiction, then the change in registered office must be approved by the Regional Director of ROC.
Rule 27: Notice and verification of change of situation of the registered office
The documents for verification (depending on the ownership status) of the registered office are mentioned below.
1. In case the registered office owned by the company itself, the conveyance deed of the property in the name of the company is required.
2. In case the registered office is taken on lease/rent by the company, the lease deed or the rent agreement and rent receipts (in case of rental) is required. The rent receipt cannot be older than one month.
3. In case the office is owned by the director or any other persons and the premises are not on lease by the company, the company needs to attach proof that the company is permitted to use the place as its registered office. This may be in the form of a ‘No Objection Certificate’ from the owner.
Copies of the utility bills mentioned below need to be attached in all the above cases. These bills should bear the name of the company along with the address that is to be used as the registered address of the company. These should not be more than 2 months old.
• Mobile phone bill
• Telephone bill
• Electricity bill
• Gas bill
The company has to pass certain resolutions such as the special resolution and the board resolution.
1. Special Resolution– This is to be passed in a general meeting if it wants to change the registered office to a place outside the local lists of the city, town or village wherein the office is presently located.
2. Board Resolution– A board resolution to enable the authorisation of the director to sign and submit necessary form.